Using a fax machine
The first page of a fax should be a cover page. It should include the name of the person the fax is for, who it is from, your fax number, and your phone number. This also helps keep the fax separate from other faxes.
Load the papers you want to fax into the top of the machine. Some machines read from the bottom, and others the top: there should be a label on the tray telling you which way the pages should face.
Next, type in the phone number you want to send the fax into, and press the "Start" or "Fax Start" button. Remember using a modem to connect to the Internet via phone line? A fax uses the same technology. It will dial the number, then try to connect to the other fax machine using a series of loud noises. If you aren't sure about the number you just dialed, listen in and make sure it's a fax machine and not a person on the line.
Using a computer
Remember how I said a fax machine uses the same technology as a dial-up modem? If you have such a modem connected to your computer, you can use it to fax a document on your computer. Several programs include this feature, including Microsoft Office: go to "Print" under the file menu, and you should see a fax option under the list of available printers. Select this, type in the phone number for the recipient's fax machine, and click "OK." Remember that you'll need to add a cover page to this document.
If you don't have a modem, there are several services on the Internet that will send the fax for you. These services will need the fax in a document format like a PDF or DOC, and may or may not include their own cover page.
Posted 3590 day ago